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Privacy Policy


As you may know from being contacted by a range of organisations, additional data protection has been put in place following an EU Directive – the General Data Protection Regulation or GDPR for short. This increases the rights of people in relation to their privacy and makes clear the requirements on all organisations, big and small, to handle personal data with appropriate care and attention and not hold unnecessary data.


While we hold only a small amount of personal data that you gave us when you became a tenant, the Royal Paddocks Allotments has had a data protection policy in force since 2010. This lays down rules in relation to the plotholder details that we hold.


Our rules, which reflect the coming into force of the Data Protection Act on 25th May 2018, state that:


  • the reason for any access to personal data is to be clearly defined, and the data will not be used for other purposes unless authorised by the Plotholders’ Committee, which would only be done in a way consistent with the Data Protection Act.
  • the person holding the data will take reasonable measures to keep the data secure.
  • a plotholder’s contact details will never be given to a third party, including other plotholders, without the former’s permission.
  • data will not be kept for longer than is necessary for the efficient running of the allotments.
  • once the reason for someone to have the data is no longer relevant, he or she will return any printed copies to the Chairman of the Plotholders’Committee and delete any computer files.
  • once someone is no longer a plotholder, their contact information will be deleted.


We will ask Plotholders to confirm their agreement to this policy when they take a tenancy and at each rent renewal. If you ever have a complaint about the way your data has been used by us, it can by taken up with the Chairman, our Management Committee and ultimately, if you are not satisfied with the outcome, with the office of the Information Commissioner.


The Plotholders Committee